Description

Location: London / Hybrid Working Salary: £30,000 – £35,000 per annum Working Hours: Monday to Friday, 08:00–17:00 Contract: Temp to Perm Role Overview We are currently recruiting for an experienced Administrator to support a major facilities management contract based in London, with the role primarily based in London alongside hybrid working. This is a varied administrative position supporting site management and contract delivery teams with quotations, purchase orders, subcontractor coordination, compliance administration, reporting and general contract support. Key Responsibilities * Prepare and submit quotations, ensuring supporting supplier quotations and relevant documentation are accurately referenced. * Raise, manage and receipt purchase orders using CAFM systems. * Maintain accurate quotation, purchase order, compliance and operational trackers. * Update contract information and documentation within Microsoft SharePoint, Teams and internal systems. * Support the scheduling and closure of approved works and quotations. * Liaise closely with Contract Managers and Site Managers to ensure approved works are allocated and completed. * Upload supplier quotations, completion evidence, subcontractor job sheets and supporting documentation to document management systems. * Maintain accurate records to support billing, auditing and commercial processes. * Assist with maintenance schedules and ensure key planned preventative maintenance dates are monitored. * Liaise with subcontractors, suppliers and internal stakeholders regarding additional works, consumables and reactive maintenance requirements. * Ensure reactive works, additional works and consumables are correctly recorded separately from core planned maintenance activities. * Check supplier and subcontractor documentation is current and compliant. * Support quotation authorisation processes and monitor outstanding client approvals and purchase orders. Skills & Experience * Previous administration experience within a busy commercial or operational environment. * Strong organisational skills with the ability to manage multiple priorities. * Excellent attention to detail when preparing documentation and maintaining records. * Strong written and verbal communication skills. * Good working knowledge of Microsoft Office, particularly Excel, Word and Teams. * Experience using CAFM, asset management or similar operational systems. * Confidence communicating with suppliers, subcontractors, clients and internal stakeholders. * Ability to work independently and manage changing operational requirements. * Strong record-keeping and document management skills. Desirable Experience * CAFM systems * Document management systems. * Purchase orders and quotation administration. * Supplier and subcontractor coordination. * PPM and reactive maintenance environments. This is an excellent opportunity for an experienced Administrator looking to join a fast-paced contract environment where they can play an important role in supporting operational and commercial delivery